Creating Billing Schedules from an Estimate or Sales Order in NetSuite

🚨 Do you Need to Create Billing Schedules from Estimates or Sales Orders in NetSuite? 🚨

This tutorial will guide you through the process of creating billing schedules directly from a transaction, such as an estimate or sales order.

Step-by-Step Guide 📋

1. Why Set Up Billing Schedules? 💡
   • Setting up billing schedules directly from a transaction allows you to apply custom invoicing terms seamlessly during the creation of new transactions.
2. Accessing Sales Orders 📂
   • Navigate to:
     • Transactions > Sales > Enter Sales Order.
   • Select the sales order you want to use.
3. Locate the Billing Subtab 🔍
   • Under the Billing subtab, find the Billing Schedule field.
   • You can either:
     • Select an existing billing schedule.
     • Create a new one directly from the transaction.
4. Define Billing Schedule Details 📝
   • Set options like:
     • Initial amountsRecurrence frequencyTerms
5. Save and Approve 💾
   • Once you’re happy with the billing schedule, click Save.
   • If the schedule is private, it will only be accessible from the transaction where it was created.
6. Making Billing Schedules Public 🌍
   • To make the billing schedule available for all transactions, check the Public box.
   • Note: Milestone billing schedules cannot be marked as public.
7. Auto-Attaching Private Schedules 🔗
   • If you create a private billing schedule from an estimate, it will automatically attach to items on any resulting sales orders.
   • New lines added to these sales orders can also use the private schedule.
8. Viewing and Editing Billing Schedules 🛠️
   • To view billing schedules:
     • List > Accounting > Billing Schedules.
   • Use filters to view public, private, or all schedules.
   • Edit schedules as needed, but note:
     • Changes won’t automatically apply to linked open sales orders.
     • To sync updates, reopen and re-save the sales order.
9. Wrap-Up 🎉
   • That’s it! You’ve successfully created a billing schedule from an estimate or sales order.

Congratulations! 🎊 You’ve successfully created billing schedules from an estimate or sales order in NetSuite🌟🎉

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