General Ledger Tracking in Transaction System Notes in NetSuite

🚨 How NetSuite Tracks General Ledger Changes Through System Notes 🚨

This tutorial explains how NetSuite tracks General Ledger (GL) changes via transaction system notes, providing a comprehensive audit trail for better financial management.

Step-by-Step Guide 📋

1. Understand System Notes Tracking 📋

• Key Points:
  • Any changes affecting the General Ledger create system notes.
  • These notes can be viewed in the System Information subtab of transactions.

2. View System Notes for Transactions 🖥️

• Navigate to a transaction, such as an Invoice:
  • Go to Transactions > Invoices and open a specific invoice.
  • Access the Audit Trail/Workflow to view system notes.
  • Check the columns Old Value and New Value to see what changes occurred.

3. Search System Notes 🔍

• Use the Transaction Audit Trail and System Note Searches to monitor changes:
  • Search by specific fields, dates, or periods for precise tracking.
  • These searches help audit changes and avoid unexpected postings.

4. Perform Advanced Searches 🧾

• Use the Transaction Audit Trail for detailed reports:
  • Filter changes by transaction type, fields, and date ranges.
  • Customize the search to meet specific auditing needs.

5. Control System Notes Generation ⚙️

• Navigate to Setup > Company > General Preferences.
• Enable Log System Notes on Updates Only to control when system notes are generated.

6. Key Notes 📝

• System notes provide a detailed history of changes affecting the GL, essential for auditing.
• Use search tools like Transaction Audit Trail to filter changes efficiently.
• The Log System Notes on Updates Only setting minimizes unnecessary logs.

Congratulations! 🎊 You now understand how NetSuite tracks General Ledger changes using system notes. 🌟🎉

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