The Best 5 Alternatives to YayPay

If YayPay isn’t working for your business, you are not alone. Many finance teams hit a wall with its limited reporting, lack of flexibility, and slow, unhelpful support. And when you’re managing cash flow, chasing payments, and trying to keep accounting processes smooth, the last thing you need is friction from your software.

The good news? There are better financial management solutions out there—tools built to reduce manual effort, offer more control, and help you get paid faster. This guide covers the best alternatives to YayPay, so you can find a solution that fits your team, your workflows, and your bottom line.

What is YayPay?

YayPay is an accounts receivable automation tool by Quadient. It’s designed to help businesses manage their accounts receivable processes more efficiently by combining data, communication, and payments in a single platform. The tool pulls invoice, payment, and customer data from accounting software to create a centralized account receivable workspace.

Its main goal is to improve visibility into cash flow and reduce manual effort for AR teams. YayPay also includes features like automated payment reminders, a customer payment portal, and basic analytics dashboards to help businesses track overdue accounts and forecast payments.

While it’s a solid starting point for accounts receivable automation, YayPay has some key limitations that leave many users searching for alternatives. Let’s look at why.

Why look for a YayPay alternative?

YayPay isn’t a bad tool, but it doesn’t work for everyone. For many small and medium businesses, the gaps in its functionality become clear after a few months of use.

One of the biggest complaints is its reporting. It’s rigid, hard to customize, and doesn’t give many users the visibility they need into their financial data or accounting processes. If you want clear, up-to-date insights into your accounts receivable, YayPay can feel limited.

Customer support is another pain point. When something goes wrong or you need help with a specific workflow, it’s not always easy to get a fast, helpful response. That’s frustrating, especially when you’re managing time-sensitive payments or trying to reduce manual effort.

Finally, cost is a factor. YayPay is more expensive than many of its competitors, including Kolleno. And if you’re not getting the reporting, automation, or support you need, that price can be hard to justify.

If any of these issues sound familiar, it might be time to consider a switch.

The top 5 alternatives to YayPay

If YayPay isn’t meeting your needs, you are not stuck. There are plenty of smart, user-friendly platforms that can handle your accounts receivable and financial processes more effectively, often at a lower cost. These tools reduce manual effort, improve cash flow visibility, and offer better support when you need it.

Below are five of the best YayPay alternatives. Each offers different strengths, but all provide a clear upgrade in flexibility, automation, and control.

1. Kolleno

Kolleno is an all-in-one accounts receivable platform designed to simplify financial operations for mid-sized to enterprise businesses. Unlike YayPay, Kolleno focuses on usability and end-to-end automation—without sacrificing control.

Kolleno helps you centralize your receivables, automate manual tasks like invoice follow-ups, and keep your cash flow healthy with real-time insights. Its user-friendly interface makes it easy for finance teams to manage payments, track communication history, and act on overdue accounts—all from a single platform.

It’s particularly well-suited to businesses that want to minimize DSO, reduce manual effort, and get paid faster without relying on multiple disconnected tools.

Key features:

• Automated reminders and follow-ups
• Real-time cash flow and collections dashboards
• Easy integrations with popular ERP and CRMs such as Netsuite, SAP, Salesforce
• Secure customer payment portal
• Smart workflows to reduce manual tasks
• Powerful reporting and actionable insights
• Fast, responsive customer support

G2 rating: 4.9*

2. Tesorio

Tesorio is a powerful cash flow performance platform built for finance teams that need deep visibility and control over receivables. It’s ideal for mid-sized to large businesses that want to forecast cash flow, automate communications, and prioritize collections with intelligence.

Unlike YayPay, Tesorio offers advanced analytics and predictive modelling, helping you understand your cash position weeks or months in advance. It also gives AR teams more control through detailed workflows, customer segmentation, and real-time collaboration tools.

If you need more than just invoice reminders—like insights that tie into broader financial planning—Tesorio is a strong alternative.

Key features:

• Predictive cash flow forecasting
• Customer prioritisation based on risk and behaviour
• Automated invoice chasing and follow-ups
• Integrated communication history and task tracking
• Real-time collections dashboards
• Seamless integrations with ERP and accounting systems

G2 rating: 4.7*

3. Invoiced

Invoiced is a flexible accounts receivable automation platform built for small and medium businesses that want to streamline their financial processes and reduce time spent on manual tasks. It’s particularly useful for businesses that need strong invoicing, payment tracking, and recurring billing capabilities—all in one place.

Compared to YayPay, Invoiced offers more customization and a simpler, more user-friendly interface. It’s also easier to implement, making it a great choice for businesses that want fast results without a steep learning curve.

Invoiced focuses on helping teams get paid faster and manage payments with less friction—perfect for finance teams stretched thin.

Key features:

• Automated billing, reminders, and payment plans
• Customer portal for self-service payments
• Real-time reporting on invoices and collections
• Recurring billing and subscription management
• Integrates with popular accounting software like QuickBooks Online and Xero
• Customisable workflows and invoice templates
• Simple setup and easy onboarding

G2 rating: 4.6*

4. Gaviti

Gaviti is an accounts receivable platform focused on helping businesses accelerate collections and reduce DSO. It’s built for finance teams that want more control over their receivable processes—with strong automation and custom workflows that adapt to your business needs.

Where YayPay can feel rigid, Gaviti is flexible. It allows you to build tailored follow-up sequences, assign tasks across your AR team, and access real-time data to drive smarter decisions. It’s especially useful for businesses that need more visibility into communication history and follow-up effectiveness.

Gaviti helps you automate the grunt work, resolve disputes faster, and get your invoices paid on time—without relying on customer support to make simple changes.

Key features:

• Customisable follow-up workflows with automated reminders
• Real-time tracking of collection activities and outcomes
• Centralized communication history for all accounts
• Role-based dashboards for team collaboration
• Integration with accounting platforms like NetSuite and QuickBooks
• Reporting tools to identify bottlenecks and optimize receivables

G2 rating: 4.5*

5. HighRadius Accounts Receivable

HighRadius offers a robust solution for managing accounts receivable. It’s built for larger businesses and finance teams that need automation, analytics, and seamless integration with existing ERP systems.

Compared to YayPay, HighRadius is far more scalable and data-driven. It uses artificial intelligence to prioritize collections, optimize workflows, and provide actionable insights into customer behaviour and financial performance. If your team is dealing with complex accounts receivable processes, large volumes of invoices, or global customer bases, this platform is worth considering.

While it may be more than what small businesses need, HighRadius is a strong YayPay competitor for large-scale organisations that want to minimize DSO and boost productivity across their entire AR team.

Key features:

• AI-powered collections and dispute resolution
• Credit risk scoring and real-time analytics
• Automated dunning workflows and payment reminders
• Integration with major ERP systems (SAP, Oracle, Microsoft Dynamics)
• Secure payment portals and e-invoicing capabilities
• Scalable for global AR teams and high transaction volumes

G2 rating: 4.3*

Why Kolleno is the best YayPay alternative

All five tools in this list are strong alternatives to YayPay, but Kolleno stands out as the best option for mid-sized to enterprise businesses looking for an advanced solution for complex accounts receivable processes and first-class customer support.

• More flexibility: Where YayPay can feel rigid, Kolleno adapts to your workflows. Its AI-powered smart automation handles repetitive accounting tasks like invoice follow-ups, payment reminders, expense tracking, and reconciliation—freeing up your team to focus on strategy, not admin.
• A better user experience: Kolleno’s user-friendly interface makes it easy to manage accounts, track communication history, and view real-time financial data. There’s no steep learning curve, no confusing dashboards—just clear, actionable insights that help you manage cash flow and reduce time spent on manual effort.
• Stronger support: YayPay’s customer support has a reputation for being slow and unresponsive. In contrast, Kolleno offers fast, reliable support that actually helps you resolve issues and optimize your setup. You get answers when you need them.
• Better value: Kolleno delivers more features at a lower price point. You get much more advanced automation, powerful reporting, and seamless integrations with your existing ERP or accounting software but at a lower price.

If you want a single platform to manage payments and expenses, reduce DSO, and boost productivity across your accounting team, Kolleno is the smarter, more modern choice.

Final thoughts

YayPay works for some teams, but if it’s falling short for yours, you have better options. Whether you need more flexible reporting, faster support, or stronger automation, the tools in this list offer real improvements.

Kolleno stands out for its ease of use, responsive customer support, and ability to help mid-sized to enterprise businesses manage accounts receivable without manual effort. It’s more affordable than YayPay and built to help you get paid faster, track financial data in real time, and make better decisions with less stress. Ready to upgrade your financial management? Book a demo to kickstart the process.